Start New Season Check-off Guide - WINTER

The purpose of this check-off guide is to take you through the Start New Season Process by directing you to specific chapters of the WinLABS User Guide for instruction, as well as providing additional information about the process itself.

When running Start New Season, if, for some reason, you do not receive the message "The new season has been started", please contact Bowling HQ Helpdesk for assistance before proceeding. Do not attempt to run the utility a second time for the same season!

Remember, you can start a new season for winter even though the summer season is still active!

Preparing for Start New Season - WINTER

• Make sure all of your league registers contain a zero balance, unless you wish to carry it forward. You can do this by running the Open Receivables Report. Any remaining register balances will be carried over to the following session as a single register entry. (Chapter 3 Maintaining Memberships, League Accounting)
• Change the default average year in Setup, Options.
• Enter all of your averages using the shortcut in the Bowlers in Current League Tab (Chapter 5 Miscellaneous Processes, Entering Averages)
• Create and print a Yearbook (Chapter 6 Reports, Average Reports, Yearbook)
• If a dues change has occurred, change Membership Products to reflect the new cost of membership. (Chapter 2 Setting Up Your Database, Setup Membership Products)
• Update the Association Properties and Officials information. As soon as your elections are held, this information can be updated. (Chapter 2 Setting Up Your Database, Local Association Properties)
• Print out all your transmittal confirmations and mark them as printed. Process all your national data changes. (Chapter 3 Maintaining Memberships, Creating and Sending New Transmittals)
• Create and send a New Transmittal. (Chapter 3 Maintaining Memberships, Creating and Sending New Transmittals)
• Make a good backup of your database. (Chapter 8 Backup & Maintenance, Backup Procedures)

Running Start New Season WINTER

1. From the Tools menu, select Start New Season.
2. Confirm the season displayed in the new season field is the season you want to start. The system will default to the correct season based on your system date, if you are running this program between 8/1 and 3/1, the season will default to winter.
3. Place a checkmark next to any of the following options in the Delete Old Data Options section. Remove the checkmark from any options you do not want to utilize. Deleting people is time consuming, and can be run at a later date on its own.
4. Click OK.
5. Click YES to Are you sure you want to begin a new season?
6. If you receive a message stating the program can not perform a task, such as deleting transmittals or national data changes, click OK until the message does not reappear. You may have to click numerous times, once for each item the program can not remove. Do not abort the process when you see this message, if you keep clicking OK, the program will continue.
7. The program will begin to process, and may appear locked up, do not interrupt the procedure manually!
8. If you chose to delete people, a report will be generated showing a list of the people about to be removed completely from WinLABS on your screen. This process can take a very long time; your screen will appear as a blank report page while data is collected. You may send it to the printer if you wish.
9. Click on the "X" in the upper right corner to proceed.
10. The program will then prompt to remove the bowlers if desired. If you say yes, they are out of your database permanently.
11. Upon completion, the program will display the message "The new season has been started". If, for some reason, you do not receive this message, please contact Bowling HQ Helpdesk for assistance before proceeding. Do not attempt to run the utility a second time for the same season!

NOTE: This procedure does not start a new season for year-round leagues.

Back to WinLABS